July 22, 2008 Board Meeting
Call To Order (Chair - 3:00 p.m.) Flag Salute Special Presentations/Moments of Pride1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
Recognition of Bus Driver Edwin Ruperto - Ellery Girard
Recommendation N/A
Minutes: Chief Operating Officer, Operations Scott Lempe made the presentation. Superintendent's Report2. SUPERINTENDENT'S REPORTDescription
NeXt Generation Update - Dr. Hal Nelson
Long-Range Enrollment Projections - Ken Marsh
Recommendation N/A
Minutes: Staffing Process - Executive Director Mike Jones
Bob Farley Contract - Chief Information Officer, Technology & Information Services Bob Hanson
Hearing of Citizens3. HEARING OF CITIZENSDescription N/A
Recommendation N/A
Minutes: None Approval of Corrections to Consent Agenda4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription N/A
Recommendation That the Board approves the corrections to the Consent Agenda.
Motions: | That the Board approves the corrections to the Consent Agenda. | - PASS | | Vote Results | Motion: Frank Kovach | Second: Caroline Zucker | Shirley Brown | - Not Present | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Motion Minutes: Item #48 - Approval of Year Three of the Contract Agreement between GMS, Partners, Inc. and the School Board of Sarasota County, Florida - Withdrawn from the Consent Agenda by Superintendent Lori White. Approval of Consent Agenda5. APPROVAL OF CONSENT AGENDADescription
N/A
Recommendation That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: | That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. | - PASS | | Vote Results | Motion: Caroline Zucker | Second: Carol Todd | Shirley Brown | - Not Present | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Consent AgendaAPPROVAL OF MINUTES
6. APPROVAL OF MINUTESDescription N/A
Recommendation That the June 17, 2008, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation That the Instructional/Classified Personnel Report be approved.
Attachment: July 22, 2008 Regular Board.pdf Attachment: July 22, 2008 Addendum 1.pdf RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescription
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate July 22.pdf (Confidential Item) GENERAL ITEMS
9. APPROVAL OF OPPAGA REPORT FOR SAFETY & SECURITY BEST PRACTICESDescription Florida Statutes, 1006.07 (6), mandates that school districts utilize the Office of Program Policy Analysis and Government Accountability (OPPAGA) Safety and Security Best Practices to conduct an annual self-assessment of their Safety and Security Program. The Best Practices Safety and Security self-assessment results must be received by the School Board at a publicly noticed School Board meeting.
Recommendation That the School Board approve the OPPAGA School Safety and Security Report as presented.
Attachment: 2008_best_practices_and_indicators_final.pdf AGREEMENTS/CONTRACTS
10. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN FIRST, INC.Description
This is a continuation of a long-standing agreement between Children First, Inc., and the school district for ESE students ages 3-5. Children First has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.
Recommendation That the contract for educational services between the School Board of Sarasota County, Florida, and Children First, Inc., in the amount of $60,000, be approved as presented.
11. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S HAVEN AND ADULT COMMUNITY SERVICES, INC., D/B/A SELBY PRESCHOOLDescription This is a continuation of a long-standing agreement between Children's Haven and Adult Community Services, Inc. D/B/A Selby Pre-school and the school district for ESE students ages 3-5. Children's Haven has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.
Recommendation That the contract for educational services between the School Board of Sarasota County, Florida, and Children's Haven and Adult Community Services, Inc., D/B/A Selby Pre-School in the amount of $99,500, be approved as presented.
12. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND COASTAL BEHAVIORAL HEALTHCARE CENTERS, INC., RESIDENTIAL TREATMENT PROGRAMDescription Coastal Behavioral Healthcare Center, Inc., is in a contract with the Department of Children and Families to operate a residential treatment program for adolescent males, ages 13 to 18. The program will serve up to 25 students and does require an educational component. This agreement will provide a percentage of FTE generation to support the educational program.
Recommendation That the contract for Educational Services between the School Board of Sarasota County, Florida, and Coastal Behavioral Healthcare Centers, Inc., Residential Treatment Program in the amount of $175,000, be approved as presented.
13. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE FLORIDA CENTER FOR CHILD AND FAMILY DEVELOPMENT, INC.Description This is a continuation of a long-standing agreement between The Florida Center for Child and Family Development, Inc., and the school district for ESE students ages 3-5. The Florida Center for Child and Family Development, Inc., has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.
Recommendation That the contract for educational services between the School Board of Sarasota County, Florida, and The Florida Center for Child and Family Development, Inc., in the amount of $400,000, be approved as presented.
14. AGREEMENT FOR PARENT LIAISON SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND SUSAN MAGERSDescription This is a continuation of a long-standing agreement between the school district and Ms. Magers for parent liaison services. The Parent Liaison Program has been very successful in providing support and assistance for parents of ESE students in promoting positive working relationships between schools and parents. Funding is via federal IDEA funds.
Recommendation That the agreement for parent liaison services between the School Board of Sarasota County and Susan Magers be approved as presented.
15. CONTRACT FOR EDUCATIONAL SERVICES FOR PRE-K STUDENTS WITH DISABILITIES BETWEEN THE SCHOOL BOARD OF SARASOTA, FLORIDA, AND PINES OF SARASOTA, INC.Description
In an effort to provide more opportunities for Pre-K disabled students to be served in settings with their non-disabled peers, this contract represents a collaborative effort between the School District and Pines of Sarasota to serve Pre-K disabled students with their non-disabled peers at Pines preschool program. Funding is via FTE generation.
Recommendation That the contract for educational services for Pre-K students with disabilities between the School Board of Sarasota and Pines of Sarasota, in an amount not to exceed, $95,000, be approved as presented.
16. AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND PINNACLE ACADEMY, INC.Description Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmentally delayed. This agreement will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.
Recommendation That the agreement for educational services between the School Board of Sarasota County, Florida, and Pinnacle Academy, Inc., in an amount not toe exceed $107,760, be approved as submitted.
17. AGREEMENT FOR PARENT LIAISON SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND DONNA SPENCERDescription This is a continuation of a long-standing agreement between the school district and Ms. Spencer for parent liaison services. The Parent Liaison Program has been very successful in providing support and assistance for parents of ESE students in promoting positive working relationships between schools and parents. Funding is via federal IDEA funds.
Recommendation That the agreement for Parent Liaison services between the School Board of Sarasota County and Donna Spencer be approved as presented.
18. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND COMMUNITY REHAB ASSOCIATES, INC. FOR OCCUPATIONAL THERAPY, PHYSICAL THERAPY AND SPEECH THERAPY SERVICES FOR THE 2008-09 SCHOOL YEARDescription Occupational therapy, physical therapy and speech therapy are related services required by both Federal and State law for students with disabilities. Contracts with agencies such as Community Rehab Associates assist the district in providing these necessary services when direct hire staff is not available.
Recommendation That the agreement between the School Board of Sarasota County, Florida, and Community Rehab Associates, Inc. for occupational therapy, physical therapy and speech therapy services for the 2008-09 school year, in the amount of $80,000, be approved as presented.
19. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND INSTRIDE THERAPY INC. FOR HIPPOTHERAPY SERVICESDescription This is a continuation of a long-standing agreement for the provision of hippotherapy services at selected school sites serving severely disabled students. Funds to support this agreement are in the Pupil Support Services budget.
Recommendation That the agreement between the School Board of Sarasota County, Florida, and Instride Therapy, Inc. for hippotherapy services in the amount of $12,000, be approved as presented.
20. APPROVAL OF AGREEMENT WITH VENICE REGIONAL MEDICAL CENTERDescription This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Venice High School, ages 16 to 22 years, in 10th through 12th grades to learn the day to day business operations at Venice Regional Medical Center.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and Venice Regional Medical Center as presented.
Attachment: VENICE REG MC 072208.pdf 21. APPROVAL OF AGREEMENT WITH JAMES GRIFFITH SALONDescription This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Venice High School, ages 16 years and older, to learn the day to day business operations at the James Griffith Salon.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and the James Griffith Salon as presented.
Attachment: James Griffith Salon 072208.pdf 22. APPROVAL OF AGREEMENT WITH CABOT RESERVE ON THE GREEN AND THE BAYBERRY HOUSEDescription This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Oak Park School, Riverview High School, Sarasota High School, Booker High School, and Venice High School, ages 16 years and older to learn the day to day business operations at Cabot Reserve on the Green and The Bayberry House.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and Cabot Reserve on the Green and The Bayberry House as presented.
Attachment: Cabot Reserve 5-06-2008.pdf 23. APPROVAL OF CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE SARASOTA COUNTY HEALTH DEPARTMENT TO HIRE RN'S FOR THE HIGH SCHOOLSDescription This is a continued collaborative project between the School Board, Sarasota Memorial Hospital, Sarasota County Government and Sarasota County Health Department, to hire five additional registered nurses, so that each high school will have a full-time RN.
Recommendation
That the Board approves the contract with the Sarasota Health Department to hire additional RN's for the high schools.
24. AGREEMENT BETWEEN THE SUNCOAST WORKFORCE BOARD, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR CAREER ADVISOR SERVICESDescription
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County, Florida, and The Suncoast Workforce Board, Inc. in providing Career Advisor services to district high schools.
Recommendation That the agreement between the Suncoast Workforce Board, Inc. and the School Board of Sarasota County, Florida, be approved as presented.
Attachment: Career Adv & Job Desc 08-09.pdf 25. APPROVAL OF AGREEMENT WITH CVS PHARMACY, INC.Description This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Booker High School, North Port High School, Oak Park School, Riverview High School, Sarasota High School, and Venice High School, ages 16 years and older, in 11th and 12th grades, to learn the day to day business operations at CVS Pharmacy, Inc.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and CVS Pharmacy, Inc., as presented.
Attachment: CVS Pharmacy 7-22-08.pdf 26. APPROVAL OF AGREEMENT WITH COMCAST OF WEST FLORIDA, INC.Description This agreement will allow for non-paid career technical instructional and work experience for Exceptional Student Education Students from Venice High School in 12th grade and 18 years old or will be 18 years old prior to graduation to learn the day to day business operations at Comcast of West Florida, Inc.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and Comcast of West Florida, Inc., as presented.
Attachment: Comcast Cable 7-22-2008.pdf 27. APPROVAL OF AGREEMENT/CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE SARASOTA COALITION ON SUBSTANCE ABUSE FOR IMPLEMENTATION OF THE SMART GRANT INITIATIVESDescription
The Sarasota Mobilizes Alcohol Reduction in Teens (SMART) grant will aid in the reduction of alcohol abuse among teens throughout the district in grades 8-12. This three year agreement/contract with the Sarasota Coalition on Substance Abuse will provide the community-based support and services in order to complete grant goals and objectives.
Recommendation That the School Board of Sarasota County, Florida, approve the agreement/contract with the Sarasota Coalition on Substance Abuse for implementation of the SMART grant initiatives.
Attachment: SCOSA Interagency Agreement.pdf Attachment: SMART Imlementation Matrix.pdf 28. APPROVAL OF THE ADDENDUM TO THE CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S THERAPY WORKSDescription This addendum will allow services to continue through the remainder of the 2007 -2008 school year.
Recommendation
That the contract for speech therapy, physical therapy and occupational therapy services between the School Board of Sarasota County, Florida, and Children's Therapy Works in an amount not to exceed $17,000, be approved as presented.
29. AGREEMENT FOR MEAL SERVICE/ISLAND VILLAGE MIDDLE SCHOOL, INC.Description
The School Board of Sarasota County, Food and Nutrition Services shall provide breakfast and lunch meal service to the Island Village Middle School, Inc. Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Island Village Middle School, Inc. Charter School be approved as presented.
Attachment: Island Village Middle 08-09.pdf 30. AGREEMENT FOR MEAL SERVICE/SARASOTA SUNCOAST ACADEMYDescription The School Board of Sarasota County, Food and Nutrition Services shall provide breakfast and lunch meal service to the Sarasota Suncoast Academy Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Sarasota Suncoast Academy Charter School be approved as presented.
Attachment: Sara Suncoast Acad 08-09.pdf 31. AGREEMENT FOR MEAL SERVICE/ISLAND VILLAGE MONTESSORI SCHOOL, INC.Description
The School Board of Sarasota County, Food anad Nutrition Services shall provide breakfast and lunch meal service to the Island Village Montessori School, Inc. Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Island Village Montessori School, Inc. Charter School be approved as presented.
Attachment: Island Village 08-09.pdf 32. AGREEMENT FOR MEAL SERVICE/THE STUDENT LEADERSHIP ACADEMYDescription The School Board of Sarasota County, Food and Nutrition Services shall provide lunch meal service to the Student Leadership Academy Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Student Leadership Academy Charter School be approved as presented.
Attachment: Student Leadership Acad 08-.pdf 33. AGREEMENT FOR MEAL SERVICE/SARASOTA MILITARY ACADEMYDescription The School Board of Sarasota County, Food and Nutrition Services shall provide lunch meal service to the Sarasota Military Academy Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Sarasota Military Academy Charter School be approved as presented.
Attachment: Sarasota Military 08-09.pdf 34. AGREEMENT FOR MEAL SERVICE/SUNCOAST SCHOOL FOR INNOVATIVE STUDIES, INC.Description The School Board of Sarasota County, Food and Nutrition Services shall provide breakfast and lunch meal service to the Suncoast School for Innovative Studies, Inc. Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Suncoast School for Innovative Studies, Inc. Charter School be approved as presented.
Attachment: SSIS 08-09.pdf 35. AGREEMENT FOR MEAL SERVICE/SARASOTA SCHOOL OF ARTS AND SCIENCES, INC.Description The School Board of Sarasota County, Food and Nutrition Services shall provide breakfast and lunch meal service to the Sarasota School of Arts and Sciences, Inc. Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Sarasota School of Arts and Sciences, Inc. Charter School be approved as presented.
Attachment: SSArtsSci 08-09.pdf 36. AGREEMENT FOR MEAL SERVICE/IMAGINE SCHOOL AT NORTH PORTDescription The School Board of Sarasota County, Food and Nutrition Services shall provide breakfast and lunch meal service to the Imagine School at North Port Charter School for the 2008-2009 school year.
Recommendation That the agreement for meal service between the School Board of Sarasota County, Florida, and the Imagine School at North Port Charter School be approved as presented.
Attachment: Imagine-NP 08-09 2.pdf 37. SUNCOAST CONSORTIUM CAREER AND PROFESSIONAL ACADEMY STRATEGIC PLAN 2008 - 2013Description
The School Districts of Manatee and Sarasota Counties, in partnership with the Suncoast Workforce Board, worked collaboratively with a number of agencies and community partners in the development of the Career and Professional Education (CAPE) Academy Strategic Plan.
The vision of the Suncoast Consortium is to establish and sustain a collaborative partnership between the business and education communities of Manatee and Sarasota Counties, through the implementation of Career and Professional Academies, in order to attract, expand, and retain targeted, high-value industry and to sustain a strong, knowledge-based economy.
Recommendation That the Suncoast Consortium Career and Professional Academy Strategic Plan 2008-2013 be appoved.
Attachment: SB1232 Strategic Plan_FINAL 6-11-08.pdf Minutes: Positive Comment - Board Vice-Chair Caroline Zucker 38. SCTI FEE STRUCTURE FOR 2008-2009Description
Florida Statute provides for and requires the charging and collecting of tuition from adults for post-secondary programs funded by the Workforce Education Fund. (Section 1009.22, Florida Statutes)
This section of statute authorizes local School Boards to establish tuition and lab fees for Workforce Education programs, fees for Continuing Workforce Education programs, and other programs not reported to the Department of Education for funding purposes.
The presented tuition for Adult Occupational Programs (Career Certificate) and Adult General Education is equal to the state standard tuition rate.
As part of this request, SCTI is also including high school funds for informational purposes.
Recommendation That the Adult Student Tuition and Fees for 2008-2009 be approved as presented in the attachments.
Attachment: 08-09 Adult Fee Master Index.pdf Attachment: 08-09 Adult Fee Schedule 2.pdf Attachment: 08-09 High School Fee Sch 2.pdf 39. APPROVAL OF CONTRACT BETWEEN SARASOTA COUNTY, FLORIDA, FOR THE SERVICES OF ROBERT HANSON AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
Robert Hanson is an employee of the County who will provide services to both the County and the School Board. While working with the School Board, Hanson will be under the supervision of the Superintendent of Schools or her designee. The contract is effective July 1, 2008, and shall terminate on June 30, 2009. The School Board will reimburse the County each month for Hanson's services.
Recommendation That the School Board approve the contract between Sarasota County, Florida, for the services of Robert Hanson and the School Board of Sarasota County, Florida.
Attachment: Hanson Bob 08.pdf 40. APPROVAL OF CONTRACT BETWEEN SARASOTA COUNTY, FLORIDA, FOR THE SERVICES OF ROBERT FARLEY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription Robert Farley is an employee of the County who will provide project services to both the County and the School Board. Robert Farley will be under the supervision of the Superintendent of Schools or her designee. Contract is effective February 1, 2008, and shall terminate on September 30, 2008. The School Board will reimburse the County the sum of $98.27 per hour for Robert Farley's services.
Recommendation That the Board approve the contract between Sarasota County, Florida, for the services of Robert Farley and the School Board of Sarasota County, Florida.
Attachment: Rob Farley Agreement for Pr.pdf 41. TEXCELLENCE PROGRAM SUPPORTDescription This contract is for the continuation of project management duties with the District Technology Donation Program, "TeXcellence." The program is funded through a partnership with The Education Foundation. It's purpose is to equip high need students with a home computer. The program also includes training and education software for both parents and students. The program is coordinated and supervised by the office of Instructional Technology.
Recommendation It is recommended that the contract for Alina Klein, Project Manager, for $45,000 be approved by the Board.
42. AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUNCOAST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTYDescription This agreement between Big Brothers Big Sisters of the Suncoast, Inc. (BBBSSC) and the SBSC is to define the shared responsibilities regarding school based mentoring services provided to at-risk youths by the Mentor Managers (job description attached), who will provide specific services to students enrolled in the Performance Based Diploma Program in Sarasota County High schools.
Recommendation That the agreement between BBBSSC & SBSC to provide mentor management services be approved as presented.
Attachment: BBBS mentoring mentors Approved08-09.pdf 43. FINANCIAL CONTRACT BETWEEN TREVOR HARVEY (INDEPENDENT CONTRACTOR) AND THE SCHOOL BOARD OF SARASOTA COUNTYDescription
Trevor Harvey will provide services as Student Support Liaison at Phoenix Academy working with parents, students, and staff, assisting in the transition of students.
Recommendation That the contract for services as Student Support Liaison between Trevor Harvey and SBSC be approved.
44. APPROVAL OF THE CONTRACTED SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND FRANCES SOSADEETER FOR SY 08-09Description This multi-faceted person will serve in three capacities: 1) To identify, recruit, and serve all migrant children and youth, also to maintain all relevant migrant data. 2) As the ESOL Parent Outreach Facilitator; to increase involvement among the parents of LEP students by assisting with concerns in negotiating the school system and provident relevant training that will empower parents as they work with their children at home. 3) Translation/ interpretation services for both Haitian/Creole and Spanish as needed. This contract is not to exceed $ 60,000.00.
Recommendation That the School Board of Sarasota approve the contract in the amount of $60,000.00, with independent contractor Frances E. Sosadeeter.
45. APPROVAL OF CONTRACTED SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE CENTER FOR TECHNOLOGY AND EDUCATION, FLORIDADescription See Attached
Recommendation That the contract for a continuation of services for online delivery of ESOL courses between the School Board of Sarasota, Florida, and the Center for Technology and Education be approved as presented.
Attachment: ESOL Consort 2008-09.pdf 46. APPROVAL OF AGREEMENT/CONTRACTED SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND SUNCOAST WORKFORCE BOARD, INC.Description The purpose of this agreement is to delineate the relationship and responsibilities shared by Suncoast Workforce Board and School Board of Sarasota County regarding drop-out prevention and workforce services provided to at-risk youths by the GED Exit Option Coordinators. This contract/agreement is in the amount of $99,669.00, which exceeds the $25,000.00 limit and requires School Board approval.
Recommendation That the agreement between the Suncoast Workforce, Inc., and the School Board of Sarasota County, Florida for 2 GED Exit Option Coordinators services in the amount of $99,669.00 be approved as presented.
Attachment: Exit Options Coord AgreemenAPPROVED 08-09.pdf 47. APPROVAL OF THE CONTRACT BETWEEN CYESIS SCHOOL AND LISA BOOTHDescription Lisa Booth, independent contractor, will provide bilingual case management/social work services to teen parents, their children and their families to assist them in accessing necessary medical/social services. The period of this contract will cover July 25, 2008 through June 19, 2009. Two monthly payments of $1,600 each are due on the 15th day and the last day of each month.
Recommendation That the contract between Cyesis School and Lisa Booth be approved.
48. APPROVAL OF YEAR-THREE OF THE CONTRACT AGREEMENT BETWEEN GMS PARTNERS, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription GMS Partners, inc. will continue to provide technical assistance to central office, Sarasota High School, Booker High School, North Port High School, Riverview High School, Venice High School and Sarasota County Technical Institute to plan and support implementation of a comprehensive continuous improvement initiative that includes small learning communities, the family advocate systems and improvement. This is year three of a three year contract.
Recommendation That year three of the contract agreement between GMS Partners, Inc. and the School Board of Sarasota County, Florida, be approved.
Attachment: YR 3 All School Support.pdf Minutes: Withdrawn at Board table by Superintendent Lori White. 49. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL DEVELOPMENT FOR ACHIEVEMENTDescription This contract provides writing training workshops at various schools throughout the district. This contract in the amount of $75,000 is in excess of the $25,000 limit, which requires School Board approval.
Recommendation That the contract with Professional Development for Achievement for writing training workshops be approved as presented.
50. APPROVAL OF CONTRACTED SERVICES WITH DFS CONSULTINGDescription This contract is for technology support and technical training at various schools and departments throughout the district. This contract in the amount of up to $50,000 is in excess of the $25,000 limit, which requires School Board approval.
Recommendation That the contract with DFS Consulting for technology training services be approved as presented.
51. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE SARASOTA COUNTY SHERIFF'S OFFICEDescription
This is an agreement between the School Board of Sarasota County, Florida, and the Sarasota County Sheriff's Office for the School Resource Officer Program.
Recommendation That the agreement for the School Resource Officer Program between the School Board of Sarasota County and the Sarasota County Sheriff's Office for $929,008.50, be approved as presented.
Attachment: SRO-Sarasota Co 08-09 final.pdf 52. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE CITY OF NORTH PORT POLICE DEPARTMENTDescription This is an agreement between the School Board of Sarasota County, Florida, and the City of North Port for the School Resource Officer Program.
Recommendation That the agreement for the School Resource Officer Program between the School Board of Sarasota County and the City of North Port for $290,414.29, be approved as presented.
Attachment: SRO-NP 08-09.pdf 53. APPROVAL OF SUBLEASE OF CELL TOWER SPACE CURRENTLY LEASED BY THE SCHOOL BOARD OF SARASOTA COUNTY TO AT&T TO BE SUBLEASED TO ALLTEL COMMUNICATIONSDescription
The current lease agreement between the School Board of Sarasota County and AT&T, dated August 17, 1993, contains a provision that reads in part, "...no portion of the leasehold premises shall be sublet without the prior written consent of the Lessor." Execution of the attached memo will represent the Board's approval for AT&T to sublease tower space to Alltel. This action is in part a function of AT&T efforts to limit the proliferation of telecommunications towers in our community and will allow Alltel to attach their antenna to an existing tower.
Recommendation That the Board approve the sublease of cell tower located at 301 Old Venice Road, Osprey, Florida, currently leased by the School Board of Sarasota to AT&T to be subleased to Alltell Communications as presented.
Attachment: Alltell Agreement.pdf 54. APPROVAL OF THE ASSIGNMENT OF THE EXISTING LEASE BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND BELLSOUTH MOBILITY, INC. TO ALLTEL COMMUNICATIONSDescription There currently exists a lease between the School Board of Sarasota County and AT&T dated December 8, 1998, for approximately 400 square feet of real property and an access right of way at 301 Old Venice Road, Osprey, Florida (this is the cell tower location in Osprey). The lease agreement contains a provision that reads, in part, "Otherwise this agreement may not be sold, assigned or transferred without the written consent of the Lessor, such consent not to be unreasonable withheld." AT&T would like to assign that certain Option and Lease Agreement to Alltel Communications. Execution of the attached memo will represent the Board's approval for AT&T to assign the Option and Lease Agreement to Alltel. In conjunction with the sublease in an accompanying Board motion, this will allow Alltel to make use of AT&T's cell tower in the adjoining compound.
Recommendation That the Board approve the assignment of the existing lease between the School Board of Sarasota County and BellSouth Mobility, Inc. to Alltel Communications as presented.
Attachment: BellSouth.pdf 55. APPROVAL OF THE 2008-2009 ARTICULATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND MANATEE COMMUNITY COLLEGEDescription Articulation Agreement and Procedures Manual for Dual Enrollment with Manatee Community College 2008-2009.
Recommendation
That the Board approve the 2008-2009 Articulation Agreement between the School Board of Sarasota County and Manatee Community College.
Attachment: SCSB-MCC DE Agreement 0809.pdf 56. APPROVAL OF CONTRACT WITH MELISSA CLEARY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
Ms. Cleary will be facilitating the implementation of organizational excellence district-wide with a special focus on service to external and internal customers. Additionally, she will be consulting directly with principals and district administrators on professional development projects.
Recommendation That the School Board approves the contract for Melissa Cleary to provide organizational excellence training and assisting with development projects.
57. APPROVAL OF LEASE BETWEEN RINGLING COLLEGE OF ART AND DESIGN AND THE SCHOOL BOARD OF SARASOTA COUNTY Description The School Board of Sarasota County will lease the Historic Sarasota High School Building to the Ringling College of Art and Design to use as a combination of classrooms, public educational programs, art museum and other non-residential uses consistent with current activities of Ringling.
Recommendation That the Board approve the lease between the Ringling College of Art and Design and the School Board of Sarasota County.
Attachment: SHS-Ringling 070908.pdf 58. APPROVAL OF AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND MIXON & ASSOCIATES, INC.Description
The term of this Agreement shall begin on the lst day of July, 2008, and expire on the 30th day of June, 2009. This Agreement shall automatically renew on the same terms for an additional year commencing July 1, 2009, unless amended or terminated with 30 days notice prior to July 1, 2010. The amount in fees paid by the Board to the Firm for the term of this Agreement shall be $20,000 for the 12 months. Such fees will be billed at $1,666 per month in twelve installments commencing on July 31, 2008, in arrears.
Recommendation That the Board approve the Agreement for Consultant Services between the School Board of Sarasota County, Florida, and Mixon & Associates, Inc.
Attachment: Mixon & Assoc-2008-09.pdf Attachment: Exhibit Performance Criteria.pdf GRANTS
59. APPROVAL OF THE ADULT GENERAL EDUCATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION/ADULT EDUCATION & FAMILY LITERACY ACT FOR SARASOTA COUNTY TECHNICAL INSTITUTEDescription CONTINUATION: Grant funds of $304,447.00 will provide supplemental educational services to at-risk adult students, who are not enrolled in K-12 programs, with a focus on Adult Basic Education and Adult ESOL programs; funds will also address the educational needs of younger at-risk, dropout students.
Recommendation That the School Board of Sarasota County approve the Adult General Education grant application.
Attachment: Adult General Ed.pdf 60. APPROVAL OF THE ADULTS WITH DISABILITIES/SENIOR LEARNERS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR CAREER AND TECHNICAL EDUCATIONDescription CONTINUATION: Grant funds of $760,464.00 will continue to provide adults with disabilities and senior citizens the opportunity for enhancement of skills that are and consistent with their abilities and needs.
Recommendation That the School Board of Sarasota County approve the Adults with Disabilities/Senior Learners grant application.
Attachment: Adults w Disabilities SR Learning.pdf 61. APPROVAL OF THE TRANSITION TO SUCCESS PROJECT GRANT APPLICATION TO THE AT & T FOUNDATION FOR PHOENIX ACADEMYDescription
COMPETITIVE: Grant funds of $97,590.00 will allow Phoenix Academy to develop a new program to help Phoenix graduates make a successful transition to the district's large, comprehensive high schools. This will address the NeXt Generation pillars of Quality and Resources.
Recommendation That the School Board of Sarasota County approve the Transition to Success Project grant application.
Attachment: Transition to Success Project.pdf 62. APPROVAL OF THE CORRECTIONS OUTREACH GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION/ADULT EDUCATION AND FAMILY LITERACY ACT FOR SARASOTA COUNTY TECHNICAL INSTITUTEDescription CONTINUATION: Grant funds of $75,000.00 will continue to provide basic academic skills to offenders to function in jobs and society, provide job counseling and placement services and pay transportation cost to and from GED exams.
Recommendation That the School Board of Sarasota County approve the Corrections OUTREACH grant application.
Attachment: Corrections OUTREACH.pdf 63. APPROVAL OF THE CORRECTIONS TRANSITION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION/ADULT EDUCATION AND FAMILY LITERACY ACT FOR SARASOTA COUNTY TECHNICAL INSTITUTEDescription CONTINUATION: Grant funds of $75,000.00 will continue to provide instructors, materials and supplies to improve academic skills of students, place adult students in jobs, job training or other post-secondary education programs and pay for transportation cost to and from GED Exams for indigent students.
Recommendation That the School Board of Sarasota County approve the Corrections TRANSITION grant application.
Attachment: Corrections TRANSITION.pdf 64. APPROVAL OF THE ENGLISH LITERACY AND CIVICS EDUCATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION/ADULT AND FAMILY LITERACY ACT FOR SARASOTA COUNTY TECHNICAL INSTITUTEDescription CONTINUATION: Grant funds of $69,503.00 will continue to improve adult ESOL instructional services throughout the county and infuse civics education into the adult ESOL course curriculum. The target population is adults, aged 16 and over, whose native language is not English.
Recommendation That the School Board of Sarasota County approve the English Literacy and Civics Education grant application.
Attachment: English Lit and Civics Ed.pdf 65. APPROVAL OF THE DANCING TO OUR OWN BEAT - A MUSIC PROGRAM FOR STUDENTS WITH SPECIAL NEEDS GRANT APPLICATION TO TARGET FOR OAK PARK SCHOOLDescription
COMPETITIVE: Grant funds of $2,500.00 will be used to expose students with special needs to dance and music in a fun creative, interactive way. The grant will foster learning in the area of the arts, it will have the added benefit of providing growth for students in critical areas such as social skills development team building, physical education, research and literacy.
Recommendation That the School Board of Sarasota County approve the Dancing to Our Own Beat - A Music Program for Students with Special Needs grant application.
Attachment: Dancing to Our Own Beat.pdf 66. APPROVAL OF THE EAGLE'S NEST VOLUNTEER CENTER GRANT APPLICATION TO THE METLIFE FOUNDATION FOR ALTA VISTA ELEMENTARY SCHOOLDescription COMPETITIVE: Grant funds of $3,000.00 will be used to provide individualized intensive instruction in reading and math to at-risk students grades K-5, develop opportunities for parents to get involved in their child's education and engage community members in a collegial positive environment that promotes student achievement through instruction and mentoring of at-risk students.
Recommendation That the School Board of Sarasota County approve the Eagle's Nest Volunteer Center grant application.
Attachment: Eagles Nest.pdf 67. APPROVAL OF THE BOYS AND GIRLS CLUB MENTORING SERVICES GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA COUNTY SCHOOL DISTRICTDescription
NON COMPETITIVE: Grant funds in the amount of $73,693.00 to provide homework help and tutoring in a stable, conducive-to-learning environment to at-risk youth through the Boys and Girls Club of Sarasota County. The Sarasota County School District is the fiscal agent.
Recommendation
That the School Board of Sarasota County approve the Boys and Girls Club Mentoring Services grant application.
FIELD TRIPS
68. APPROVAL OF THE RIVERVIEW HIGH SCHOOL MARCHING KILTIE BAND FIELD TRIP TO DUBLIN, LIMERICK AND GALWAY, IRELAND, ON MARCH 14, 2009 THROUGH MARCH 21, 2009Description Students will have the opportunity to observe, hear and watch other bands from the United States and other parts of the world play and march. The preparation for this trip such as this is excellent training in music and technique. This will also be a tremendous opportunity for students to experience the culture of another country. Visits to some of the castles and cathedrals would be a part of the trip that would tie into the historical elements as well as the architectural significance of these buildings.
Recommendation That the Riverview high school Marching Kiltie Band field trip to Dublin, Limerick and Galway, Ireland, on March 14, 2009 through March 21, 2009, be approved.
MATERIALS MANAGEMENT
69. APPROVAL OF THE 2007-08 DATA COLLECTION REVIEW COMMITTEE REPORTDescription In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Commitee is presented. The goal of the committee is to review and approve all district forms and achieve standardization.
Recommendation
That the 2007-08 Data Collection Review Committee Report be approved as presented.
Attachment: AgdDataCollectionReview0708.pdf 70. APPROVAL TO AWARD BID #9005 FOR FLUID MILKDescription Bids to provide 'Fluid Milk' were received from three vendors on June 10, 2008. The bid of M & B Products, Inc., was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the Food and Nutrition Services budget.
Recommendation That the bid of M & B Products, Inc., to provide 'Fluid Milk' in an amount not to exceed $1,150,000.00, be approved for award and purchase.
Attachment: Milk9005Rec.pdf 71. APPROVAL TO AWARD BID #8029 FOR REPAIR AND MAINTENANCE OF ASPHALT SURFACESDescription Bids to provide 'Repair and Maintenance of Asphalt Surfaces' were received from six vendors on May 8, 2008. The bid of Asphalt Repair Service was the best low bid meeting the advertised specifications based on a sealed scenario. The bid of Asphaltec, Inc., was withdrawn by the vendor. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.
Recommendation That the bid of Asphalt Repair Service to provide 'Repair and Maintenance of Asphalt Surfaces' in an amount not to exceed $200,000.00, be approved for award and purchase.
Attachment: Asphalt8029Rec.pdf 72. APPROVAL TO AWARD BID #8141 FOR KITCHEN EXHAUST DUCT SYSTEMS CLEANING SERVICESDescription
Bids to provide 'Kitchen Exhaust Duct Systems Cleaning Services' were received from three vendors on May 7, 2008. The bid of Triple B Cleaning, Inc., was the best low bid meeting the advertised specifications. The bid of Service-Tech Corporation was non-responsive to the requirement to provide a certificate for a Certified Exhaust Cleaning Specialist (CECS). This bid is for a period of one year with the option to renew for two additonal one-year periods. The funds for these services are contained in the capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of Triple B Cleaning, Inc., to provide 'Kitchen Exhaust Duct Systems Cleaning Services' in an amount not to exceed $50,000.00, be approved for award and purchase.
Attachment: KitExhaustDuctSys8141Rec.pdf 73. APPROVAL TO AWARD BID #9014 FOR USED TEXTBOOKS, WORKBOOKS AND EDUCATIONAL MATERIALSDescription Bids to provide 'Used Textbooks, Workbooks and Educational Materials' were received from four vendors on June 17, 2008. The bids of Budgetext, Follett Educational Services, Inc., and Textbook Warehouse were the best bids meeting the advertised specifications. The bid of Superior Text LLC was non-responsive to the requirement for a discount off vendor's Internet list price as the vendor's website does not provide pricing. This bid is for one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the categorical instructional materials budget and school budgets.
Recommendation That the bids of Budgetext, Follett Educational Services, Inc., and Textbook Warehouse, to provide 'Used Textbooks, Workbooks and Educational Materials in an amount not to exceed $500,000.00, be approved for award and purchase.
Attachment: UsedTextbooks9014Rec.pdf FACILITIES
74. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BOOKER HIGH SCHOOL - TRACK RESTORATION PROJECTDescription The project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Facilities Services Department.
Recommendation That the work performed by McIntyre Elwell & Strammer - General Contractors, Inc. for the Booker High School - Track Restoration project be accepted substantially complete as of 2/15/2008.
Attachment: BAIenc7-22-08BkrHighTrackRestorationSC-FSD.pdf 75. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE LAUREL NOKOMIS SCHOOL - BUILDING #7 & #11 WATER PIPE EPOXY COATING PROJECTDescription
The project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Facilities Services Department.
Recommendation That the work performed by Jon F. Swift, Inc. for the Laurel Nokomis School - Building #7 & #11 Water Pipe Epoxy Coating project be accepted as substantially complete as of 6/23/2008.
Attachment: BAIenc7-22-08LNS-Bldg7&11WaterPipeEpoxyCoatingSC-FSD.pdf 76. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GULF GATE ELEMENTARY SCHOOL CAMPUS IMPROVEMENTS PROJECTDescription The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Willis A. Smith Construction, Inc. for the Gulf Gate Elementary School Campus Improvements project be accepted as substantially complete as of 6/16/2008.
Attachment: BAIenc7-22-08GulfGateCampusImprvmntsSC-FSD.pdf 77. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TRANSPORTATION GARAGE & PARKING IMPROVEMENTS PROJECTDescription The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Facilities Services Department.
Recommendation That the work performed by Magnum Builders of Sarasota, Inc. for the Transportation Garage & Parking Improvements project be accepted as substantially complete as of 5/21/2008.
Attachment: BAIenc7-22-08TranspGarage&PkgImprvmntsSC-FSD.pdf 78. APPROVAL AND/OR RATIFICATION OF THE FACILITIES SERVICES CHANGE ORDER(S)Description The Facilities Services Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a reduction of $20,290.00 in contract amounts.
Recommendation That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc7-22-08FSD-CO.pdf CONSTRUCTION
79. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY SCHOOL - REROOF: WINGS 100 & 200 PROJECTDescription The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by Jon F. Swift, Inc. for the Glenallen Elementary School - Reroof: Wings 100 & 200 project be accepted as substantially complete as of 6/17/2008.
Attachment: BAIenc7-22-08GlenallenReroofWing100&200-SC.pdf 80. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY SCHOOL - REROOF: WINGS 300 & 500 PROJECTDescription The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by Jon F. Swift, Inc. for the Glenallen Elementary School - Reroof: Wings 300 & 500 be accepted as substantially complete at of 6/17/2008.
Attachment: BAIenc7-22-08GlenallenReroofWing300&500-SC.pdf 81. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY SCHOOL - REROOF: WING 400 & BUILDING #2 PROJECTDescription The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by Jon F. Swift, Inc. for the Glenallen Elementary School - Reroof: Wing 400 & Building #2 project be accepted as substantially complete as of 6/17/2008.
Attachment: BAIenc7-22-08GlenallenReroofWing400&Bldg2-SC.pdf 82. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE ELEMENTARY SCHOOL "I" - PHASE 1: SITE CLEARING AND SWALE RELOCATION PROJECTDescription The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by Jon F. Swift, Inc. for the Elementary School "I" - Phase 1: Site Clearing and Swale Relocation project be accepted as substantially complete as of 5/20/2008.
Attachment: BAIenc7-22-08ElemI-Ph1SC.pdf 83. APPROVAL OF AMENDMENT #11 TO THE ARCHITECT'S AGREEMENT FOR THE DESIGN OF THE RIVERVIEW HIGH SCHOOL PROJECTDescription
This amendment shall provide for the cost of the architectural and consultant services for the redesign of Building #7 to accommodate the relocation of the Cyesis Program from its present location to Riverview High School in the 2009-2010 year. The amount of this amendment is $175,000.00. Funds for this amendment are available in the project budget account.
Recommendation That Amendment #11 to the Agreement dated 9/20/2005 with BMK Architects, Inc. for the design of the Riverview High School project be approved as presented.
Attachment: BAIenc7-22-08RHS-ArchAmend#11.pdf 84. APPROVAL OF THE BILL OF SALE TO SOUTH GATE UTILITIES, INC. FOR THE WATER DISTRIBUTION SYSTEM AT SUNCOAST POLYTECHNICAL HIGH SCHOOLDescription
South Gate Utilities, Inc. is the regional water supplier for this school campus. This item authorizes the transfer of title of this water distribution system to South Gate Utilities, Inc. The School Board attorney has reviewed and approved the Bill of Sale.
Recommendation That the Bill of Sale to South Gate Utilities, Inc. for the water distribution system at Suncoast Polytechnical High School be approved as presented.
Attachment: BAIenc7-22-08SPHS-Bill-of-SaleWaterDistSys.pdf 85. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE NORTH PORT HIGH SCHOOL - FOOTBALL STADIUM/ADDITIONAL SEATING PROJECTDescription
The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation
That the work performed by W.G. Mills, Inc. for the North Port High School - Football Stadium/Additional Seating project be accepted as substantially complete as of 5/15/2008.
Attachment: BAIenc7-22-08NPHS-FtblStad&AddlSeatingSC.pdf 86. APPROVAL OF RANKINGS OF ENGINEERS FOR LAND SURVEYING SERVICES FOR A PERIOD OF ONE (1) YEAR, EXTENDABLE FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS BY MUTUAL AGREEMENT OF THE PARTIESDescription The scope of services shall include all boundary, topographical, tree and specialty surveys required district-wide. These services shall be provided for a period of one (1) year, extendable for two (2) additional one-year periods by mutual agreement of the parties. On 6/12/2008, the Professional Services Selection Committee met to select an Engineer for this project. The annual total estimated cost for these services is $250,000.00. Funds for these services are available in the capital budget in individual projects accounts.
Recommendation That the ranking of engineers for Land Surveying Services for a period of one (1) year, extendable for two (2) additional one-year periods by mutual agreement of the parties be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.
Attachment: BAIenc7-22-08LandSurveyCC-Rank.pdf 87. APPROVAL OF RANKING OF ENGINEERS FOR PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES UNDER THE TERMS OF INDIVIDUAL NON-EXCLUSIVE THREE (3)-YEAR CONTINUING CONTRACTSDescription
The scope of work shall include design and construction administration on individual professional engineering projects. The construction costs on the individual professional engineering projects are estimated to range from $120,000.00 to $500,000.00 and may include, but are not limited to, plumbing systems, electrical systems, equipment replacements, duct relacements, indoor air quality upgrades, thermal energy storage systems, and controls systems. Individual projects will be assigned to the firm(s) in accordance with Board policy. These services shall be provided for a period of three (3) years. On 6/12/2008, the Professional Services Selection Committee (PSSC) met to select at least one (1) but no more than two (2) qualified and certified engineers for these services. The Committee has ranked them in accordance with Board policy. The total estimated cost for these services for the three (3)-year period is $400,000.00. Funds for these services are available in the capital budget in individual project accounts.
Recommendation That the ranking of engineers for Professional Engineering Design and Construction Administration Services, under the terms of individual non-exclusive three (3)-year contracts, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the two (2) top-ranked firms.
Attachment: BAIenc7-22-08ProEngSvcsCC-Rank.pdf 88. APPROVAL OF ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICESDescription The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects. These submissions are in accordance with School Board Policy #7.71.
Recommendation That the Annual Certification of Professionals for Construction Related Services be approved as presented.
Attachment: BAIenc7-22-08AnnualCert0809.pdf 89. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT SUNCOAST POLYTECHNICAL HIGH SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND SOUTH GATE UTILITIES, INC.Description
This easement will provide for the operation and maintenance of the water supply piping and equipment. This easement has been approved by the School Board attorney.
Recommendation That the Non-Exclusive Utility Easement at Suncoast Polytechnical High School between the School Board of Sarasota County, Florida, and South Gate Utilities, Inc. be approved as presented.
Attachment: BAIenc7-22-08SPHS-EasementSBSC-SouthGate.pdf 90. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)Description The Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a reduction of $4,028,750.99 in contract amounts.
Recommendation That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc7-22-08CSD-CO.pdf FINANCE
91. APPROVAL OF CONTRACT WITH CHERRY BEKAERT HOLLAND, LLP TO PERFORM INDEPENDENT AUDIT OF DISTRICT ACCOUNTS AND AUDIT OF SCHOOL INTERNAL ACCOUNTS FOR FISCAL YEAR ENDING JUNE 30, 2008Description This is the second year of the three-year agreement with Cherry Bekaert Holland, LLP to perform the independent audit of the District accounts and the audit of the School Internal Accounts.
Recommendation That the contract with Cherry Bekaert Holland, LLP to perform the independent audit of the District accounts and the School Internal Accounts be approved as presented.
Attachment: Cherry Bekaert - District.pdf Attachment: Cherry Bekaert - Internal.pdf 92. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE PERIOD ENDING MAY 31, 2008Description The Superintendent's Financial Statements for the period ending May 31, 2008, continue to show a large increase in the District's cash balances from the previous year. This is due to the recent issues with the SBA. The SBA investments are currently shown in two sections of the financial statements. Investments in Fund A that the district has current access to can be found under investments in the current assets section. SBA investments that are in Fund A, but are currently under withdrawal restrictions, are found under non-current assets. Fund B investments, which are currently not available to the District, are shown on a separate line in the non-current assets. All funds show a positive fund balance. Cash with fiscal agent are funds the District received from the 2004 COPS that were not spent on building. These excess funds will be used to pay interest and principle. Expenditures in the Capital Fund have increased approximately 58% over the prior year due to building of Woodland Middle School, SCTI, Suncoast Polytechnical High School, and Riverview High School. All other fund revenues and expenditures are in line with budget and prior year.
Recommendation That the Superintendent's Financial Statements for the period ending May 31, 2008, be approved as presented.
Attachment: May.pdf TRANSPORTATION
93. APPROVAL OF OPENING/CLOSING TIMESDescription Approval of the Opening/Closing Times of Schools for 2008-2009.
Recommendation That the approval of the opening/closing times of schools for 2008-2009 be approved as presented.
Attachment: OPEN CLOSE TIMES 20082009.pdf 94. REQUEST APPROVAL OF PHYSICIANS FOR BUS DRIVERS AND ATTENDANTSDescription Approval of physicians to perform Department of Transportation bus driver and attendant physicals in accordance with the State Statutes.
Recommendation That the request for approval of physicians to perform bus driver and attendant physicals be approved.
JOB DESCRIPTIONS
95. APPROVAL OF THE REVISED JOB DESCRIPTION FOR TEST COORDINATOR SARASOTA COUNTY TECHNICAL INSTITUTEDescription The revised job description for Test Coordinator Sarasota County Technical Institute is being presented for School Board approval.
Recommendation That the School Board of Sarasota County approve the revised job description for Test Coordinator Sarasota County Technical Institute.
Attachment: Job 180 Test Coord.SCTI.pdf 96. APPROVAL OF THE REVISED JOB DESCRIPTION FOR FINANCIAL AIDE, VOCATIONAL/TECHNICALDescription The revised description for Financial Aide, Vocational/Technical is being presented for Board approval.
Recommendation That the School Board of Sarasota County approve the revised job description for Financial Aide, Vocational/Technical.
Attachment: Job 072 - FinAidVocTech.pdf SCHOOL BOARD RULES
97. APPROVAL OF THE REVISIONS OF SCHOOL BOARD POLICY 9.30, USE OF FACILITIESDescription The proposed changes to this policy are intended to clarify levels of approval for facility rentals and fees and the waiver of such fees. Additionally, the policy has been expanded to address outside facilities such as playgrounds and tennis courts.
Recommendation That the Board approve the revisions of School Board Policy 9.30, Use of Facilities, as presented.
Attachment: Policy 9.30.pdf
New Business98. APPROVAL TO ADVERTISE SCHOOL BOARD POLICY 7.78, ON ADEQUACY OF EDUCATIONAL FACILITIES AND GROWTH MANAGEMENTDescription Chapters 163 and 1013, F.S., require School Boards to submit various facility documents to the Florida Department of Education and to implement School Concurrency. This policy will link the district's adoption of Educational Specifications, submission of the Five-Year Work Plan, and the current Interlocal Agreement on School Facility Planning with new language establishing a growth management system that implements School Concurrency. In addition to the policy, staff will enact procedures delineating the district's responsibilities with local governments and developers of residential projects. The policy is scheduled for adoption on August 19, 2008.
Recommendation That the School Board of Sarasota County authorize the advertisement of Policy 7.78, on the Adequacy of Educational Facilities and Growth Management.
Attachment: Growth Mgt advertisement.pdf
Motions: | That the School Board of Sarasota County authorize the advertisement of Policy 7.78, on the Adequacy of Educational Facilities and Growth Management. | - PASS | | Vote Results | Motion: Carol Todd | Second: Frank Kovach | Frank Kovach | - Aye | Caroline Zucker | - Aye | Shirley Brown | - Not Present | Kathy Kleinlein | - Aye | Carol Todd | - Aye |
99. APPROVAL TO ADVERTISE AMENDED INTERLOCAL AGREEMENT FOR PUBLIC SCHOOL FACILITY PLANNING FOR THE COUNTY OF SARASOTA, FLORIDADescription Chapters 163 and 1013, F.S., require intergovernmental coordination with regard to public school siting and to establish this by interlocal or other formal agreement executed by all entities, along with the implementation of School Concurrency. This amended interlocal agreement includes changes agreed upon by all municipalities at the January 2008 Convocation. It also contains items for clarification agreed upon by the Facilities Strategy Team members. This interlocal agreement is scheduled for adoption on August 19, 2008.
Recommendation That the School Board of Sarasota County authorize the advertisement of the Amended Interlocal Agreement for Public School Facility Planning for the County of Sarasota, Florida.
Attachment: Final Amended ILA 0708.pdf
Motions: | That the School Board of Sarasota County authorize the advertisement of the Amended Interlocal Agreement for Public School Facility Planning for the County of Sarasota, Florida. | - PASS | | Vote Results | Motion: Carol Todd | Second: Frank Kovach | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye | Shirley Brown | - Not Present |
Announcements/Comments100. ANNOUNCEMENTS/COMMENTSDescription N/A
Recommendation N/A
Minutes: Board Vice-Chair Caroline Zucker stated that the Board needs to start developing the Legislative Proposals for the Greater Florida Consortium of School Boards and she spoke with Superintendent White and asked Superintendent White to comment.
Superintendent White stated we were going to work towards making some recommendations; working workshops.
Board member Carol Todd stated that school grades were out and congratulated all the schools. When you look at the district schools (not including Charter Schools), the district did incredibly well. Almost every single school was an "A" school. Board member Carol Todd recognized the principal of Booker High School, Constance White-Davis, who took a very difficult position and did a great job. Booker High School is on track.
Board Chair Kathy Kleinlein stated that Constance White-Davis is a treasure to the district.
Adjournment101. ADJOURNMENTDescription N/A
Recommendation N/A
Minutes: The Chair adjourned the regular Board meeting at 3:54 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on July 22, 2008, and approved at the regular Board meeting on August 5, 2008. |